Take 30 minutes to plan your day then execute accordingly
Start each day with 'homeroom' - a place where you can catch up on what is due for today, important events, and plan out your 'to do' list for the day. Think of each day as its own project.
Start each day with 'homeroom' - a place where you can catch up on what is due for today, important events, and plan out your 'to do' list for the day. Think of each day as its own project.
Initiate and Plan the Day
Take a 1/2 hour each morning, before checking email and voicemail, to prioritize the day. Block your calendar to reduce overbooking for early meetings.
What is important to do today? What must be done today? What should be done but could possibly wait? What are today's stretch goals?
Keep a daily diary. Indicate PRIORITY items with an A/B/C. Indicate URGENT items with a 1/2/3. You may need to save a few items for later in the week to keep your workload manageable.
Execute
Reflect at the end of the day. Did you get all of your A1s complete within 8 hours? Have you assessed your priority and urgent items in aligment with project priorities? Have you created value? Did you foster spirit and teamwork?
Take a 1/2 hour each morning, before checking email and voicemail, to prioritize the day. Block your calendar to reduce overbooking for early meetings.
What is important to do today? What must be done today? What should be done but could possibly wait? What are today's stretch goals?
Keep a daily diary. Indicate PRIORITY items with an A/B/C. Indicate URGENT items with a 1/2/3. You may need to save a few items for later in the week to keep your workload manageable.
Your 'to do' list should focus on the A1 items. Are your meetings, conversations, work activities focused on your A1s? What can get canceled, moved, or right-sized to make room for what is important.
Monitor and Close
Reflect at the end of the day. Did you get all of your A1s complete within 8 hours? Have you assessed your priority and urgent items in aligment with project priorities? Have you created value? Did you foster spirit and teamwork?
See how to use this "priority and urgent" method for stating project objectives and project decisions, staffing, and procurment.
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Nice blog & post
ReplyDeleteBy Rosie
Articles and Tips
DeleteTag: PM203A54. Let me share all of you about #5 Tips for Project Management Success,, I hope you enjoy it
1. Plan your day using time management techniques
As a project manager, time management skills are essential because you are dealing with a wide range of tasks that demand a quick turnaround time. Planning your day will go a long way in keeping you organized and increasing your productivity. Assist your task planning by using project management software which helps you track the work of you and your team.
If you are not very tech savvy, a simple to-do list can also be a great organizational tool. Prioritize your most important tasks by putting them at the top of the list and less important ones at the bottom. Having a visual plan of your daily tasks helps to keep you on track and aware of time.
Related post: Free ebook 104 secrets to become a great project manager
2. Include stakeholders in important project conversations
While you will have plenty of responsibilities regarding the project, don’t neglect your clients.
Good communication is essential is keeping both parties informed of project progression, curtailing scope creep, and apprised of changing requirements. Some clients may have different expectations when it comes to communication, so make sure to establish the frequency and type of communication (like emails, phone calls, and face-to-face conversations) at the beginning of your project.
Establishing communication expectations early helps alleviate stakeholder uncertainty about communication frequency and delivery.
3. Regularly communicate with your team
Daily team communication helps keep misunderstandings and unclear requirements under control. Keeping your team informed in every step of the project is essential to project management success.
For example, a study published by Procedia Technology found that good communication skills were the cornerstone of project management. The study examined over 300 “construction project managers, architects, construction managers, engineers and quantity surveyors” and their successes and failures on various construction projects.
4. Anticipate project setbacks
Even the best-laid plans often go awry.
Remember that even with a high amount of planning and attention to detail, your project may still encounter some challenges. Pay attention to complaints from stakeholders or colleagues, and other warning signs, like a missed deadline or cost overrun, that there may be a problem.
Preventing a crisis will keep your project running smoothly, save you a lot of time, and keep you, your team, and your stakeholders confident in progressing with the project.
Unfortunately not every complication can be avoided. Crisis management skills are essential for dealing with the unexpected. Project managers need to be flexible and pragmatic. Improvise and make sharp decisions when needed.
Related post: 92 free project management templates
5. Stay focused on the details
A common problem project managers encounter is having the project aims not aligned with the organization’s objectives. A great project manager will strategize a plan for the project to lead back to the overall success of the business.
Know your project’s scope by heart and avoid wandering outside of the project’s requirements. It’s too easy to get lost in minor details and forget what your focus is, so a well-planned project scope is essential for success.
And final, you should use KPI to measure effectiveness of the project, here are full list: 76 project management KPIs
Hi, we use Scrum org wide for project management, and its working well compared to waterfall method. As part of company sponsored training, I also got my agile scrum certification ; Scrum Master Certification recently. I think scquiring such certifications will help getting a job in project management.
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ReplyDeleteHi alexia,
ReplyDeleteAnother way to future proof your career is to always keep acquiring new skills and get certified. PMP Certification is grt if you're at a project management level or aspire to be in http://www.pmstudy.com has a great free test if you'd like to gauge your project management knowledge.
It will definitely ease your work of handling a big project. As a project manager I use scrum in my projects. One of my friends referred me to use the Guide to Scrum Body of Knowledge by scrumstudy.com. I like the concepts of sprints, daily standup meetings, etc. the SBOK Helped me alot in Understanding how Agile Project Management works.
ReplyDeleteI do few things which make my friends and colleague call me as a "good project manager". But that is just an informal banter stuffs of my people. I want to become a best project manager. Your points are practical and I'll try to follow them and see if they help.
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